Stallholders information and Application

TAMWORTH FESTIVAL OF FLIGHT.

Careers Day – Friday 18 October, 2013.

We already have Moree, Narrabri and five Tamworth Schools attending.

Open to General Public – Saturday 19 & Sunday 20 October,2013.

New Stallholder Application Form – Explanatory Notes.

CONTACT TAMWORTH ROTARY: John Nash.  0447-623229 or email naswar53@gmail.com

Please read the entire Explanatory Notes.  Fill in the New Stallholder Application Form on pages 5 to 7.

The Application Form must be completed and received by Tamworth Rotary, by post together with a hard copy of your $10,000,000.00 Certificate of Currency and a picture of your goods to be offered for sale.  These completed forms with your stall fee must be posted to Tamworth Rotary, P.O.  Box 265, Tamworth.  N.S.W.  2340., no later than 10 September 2013.

Additional Application Forms are available from rotarycluboftamworthd9650@gmail.com.au

Steps to Follow in Becoming a Registered Stallholder

  1.  READ THE NEW STALLHOLDER APPLICATION FORM – EXPLANATORY NOTES

Please read the explanatory notes (this form) carefully. Please contact us with any queries.

  1.  FILL OUT THE NEW STALLHOLDER APPLICATION FORM

Please write clearly using BLOCK LETTERS. Please fill in ALL sections.

  1.  MAIL YOUR APPLICATION FORM together with your stall fee to Tamworth Rotary, P.O.  Box 265, Tamworth.  N.S.W., 2340.

NOTE: Please do not post any samples. Photos will not be returned to applicants.

  1. 4.       TAMWORTH ROTARY THEN REVIEWS YOUR APPLICATION

Tamworth Rotary reviews your application to determine if you display the broad criteria we are interested in.

If you are a Service Provider or a Not for Profit organisation, a hard copy of your professional indemnity insurance is required.

IF YOU’RE SUITABLE:  see STEPS 6 & 7.

IF YOU’RE NOT SUITABLE: We will advise you in writing that your product is not suitable.

  1. 5.       TAMWORTH ROTARY ACCEPTS YOUR APPLICATION.
  2. TAMWORTH ROTARY NOTIFIES YOU BY EMAIL.
  3. A MAP SHOWING YOUR STALL AREA, SETTING UP TIMES, STALL HOLDER PARKING AREA FOR YOUR VEHICLES WITH 2 WRIST BANDS FOR STALLHOLDERS, & A RECEIPT FOR YOUR STALL FEE ARE ALL MAILED OUT TO YOU.

 

 

 

Frequently Asked Questions

WHAT IS TAMWORTH ROTARY FESTIVAL OF FLIGHT?

Tamworth Rotary Club and Tamworth Aero Club have joined together to co-host a major event on Tamworth’s Calendar.  We have the Air Force, Military and Navy recruitment staff attending schools in the Tamworth area from Monday 14 October culminating in a School Careers Day on Friday 18 October, 2013.  Also attending the Friday Careers Day are Police, Ambulance, Fire Brigade, SES, Volunteer Fire Brigade, St John’s Ambulance, Service Providers and many others.

723 Squadron and Air Cadets and the Russian Roulettes are coming.  ABC David Evans & Jennifer Ingle are broadcasting on Saturday morning of The Festival of Flight.  We have acceptances from pilots and their aircraft.

We have invited several major sponsors and are confident of a positive outcome.

WHAT KINDS OF PRODUCTS CAN BE SOLD AT THE FESTIVAL OF FLIGHT MARKETS?

The types of products you can sell at the Markets are only limited by your imagination, and include (but are not limited to) fashion and accessories, design, art and craft.

The more creative and unique the better!

ARE THERE ANY PRODUCTS PROHIBITED FOR SALE BY STALLHOLDERS?

Goods which infringe any copyright or registered trade mark;  Alcohol; Cigarettes; Goods or merchandise that cannot be sold by law.

I’M ACCEPTED! WHAT NEXT?

Come and enjoy the Festival.

NOTE:  You will be prohibited from trading if relevant Certificates of Currency and Stall Fees are not provided to Markets Management.

HOW DO I CANCEL A STALL?

If you’ve already applied for a stall you must cancel your application any time between 6pm Saturday and 5pm Tuesday before the Festival of Flight event.

HOW DO I PAY MY STALL FEES?

Stall fees are paid with your application form.   Fees may be paid by DD into BSB 082-842, Account No.  509931609    Rotary Club of Tamworth no 2 account F of F (stall).     Please insert your surname or trading name onto the bank form and email a copy to: rotarycluboftamworthd9650@hotmail.com.au

DO I REQUIRE ANY INSURANCE?

Stallholders are required to have current $10 million Public Liability Insurance (and $10 million Product Liability, where applicable). They are also required to have all licences and insurances required to operate their business and all products should comply with relevant safety and compliance standards.

Please do not arrange any insurance until you are approved to trade at the Tamworth Festival of Flight.

 

STALL FEES AND SIZES

Stall fees at Tamworth Festival of Flight vary due to their size, the physical conditions of the site, access to power and shelter and market exposure.

As a guide, general stall space costs are:

3.0m x 3.0m undercover in a hanger stall: $300.00 trading for the 3 days of the Festival;

3.0m x 6.0m undercover in a hanger stall: $600.00 trading for the 3 days of the Festival; and

 


3m x 3m stall: open air stall: $100.00 trading for the 3 days of the Festival;

 

3m x 6m stall: open air stall: $200.00 trading for the 3 days of the Festival;

Due to the high cost of running The Tamworth Festival of Flight all Stall fees are fixed for all stallholders including Not For Profit and Service Providers.  Security will be provided during the closing hours 5.00pm to 8.30am inclusive.

WHAT DO I NEED TO BRING AS A STALLHOLDER?

Each stallholder will need to bring different things with them to make their life comfortable at the Markets.   As a general indication, you will need:

your stock;

a market umbrella/canopy and sand bag weights;

a table cover;

if in the hanger extra lighting;

display, signage and promotion materials;

a change float to suit your product pricing; and

a chair to sit on.

WHAT HAPPENS WHEN IT RAINS?

Festival of Flight is an all weather market. The markets will trade on Friday, Saturday and Sunday  18 to 20 October, 2013, even during rainy weather.  It is the stallholder’s responsibility to ensure that products are protected. Stallholders will be charged stall fees if they register for a trading day and do not trade.   Market Management has the right to close the market in exceptional weather conditions.

CAN NEW PRODUCTS BE SOLD ON A STALL?

Stallholders may vary designs within their approved product line without Markets Management approval.

However, Management approval must be sought if a stall holder wishes to move into a different product line.

 

 

 

WHAT ABOUT FOOD STALL APPLICATIONS FOR TAMWORTH FESTIVAL OF FLIGHT 2013?

Tamworth Festival of Flight 2013 has a limited number of food stall sites available to registered local charities only.

Please contact John Nash before submitting an application for sale of food to determine if there are spaces available.

Food vendors wishing to submit an application should do so in the form of a proposal detailing:

  1.  information about the food concept for the stall;
  2.  proposed menu and prices;
  3. display ideas;
  4. relevant information regarding any pre-market food preparation;
  5. credentials of food operator;

All food vendors are required to have a current Public Liability and Product Liability insurance for $20 million each.   In additional all food vendors are required to be licensed as Temporary Food Stall vendors through the Tamworth Council.

ARE THERE ANY RESTRICTIONS FOR CANOPY SPACES?

Canopies are an essential part of Tamworth Rotary Festival of Flight as they provide many stall holders,  especially fashion wear designers, the space to experiment with (and sell!) a variety of product styles and ranges.

Canopy sizes will be restricted to 3m x 3m.

IS PARKING AVAILABLE?

Car parking is provided in your stall fees at a designated parking site.

IS STORAGE AVAILABLE?

No.   Unfortunately, Tamworth Rotary has no room to provide on-site storage.

DO I NEED AN AUSTRALIAN BUSINESS NUMBER (ABN)?

Yes, registered stallholders are required to have an ABN number when you trade at the Tamworth Rotary Festival of Flight trading stalls.

 

 

 

 

 

 

 

 

 

STALLHOLDER APPLICATION FORM

TAMWORTH ROTARY FESTIVAL OF FLIGHT MARKET STALLS.

Important Information about the Application Process

What happens?

Step 1.   Fill out an application form

Step 2.   Submit your application to Tamworth Rotary

Mail your application to Tamworth Rotary, P.O. Box 265, Tamworth.  N.S.W., 2340.   Please remember to attach photos of your product(s).

trading in the Markets;

If approved – what next?

provide a copy of your $10 million Public Liability Insurance Certificate of Currency

provide a copy of your $10 million Product Insurance Certificate of Currency (where applicable)

CHECKLIST – have I …

Completed all sections of this Stallholder Application Form

signed the Declaration (page 7)

attached a photocopy of my current Certificate of Currency or a hard copy of my Professional Indemnity Insurance.

paid for my stall fee by Direct Debit into BSB 082-842, Account No.  509931609. Rotary Club of Tamworth no 2 account F of F (stall) or by Bank Cheque.

TAMWORTH FESTIVAL OF FLIGHT

rotarycluboftamworthd9650@gmail.com.au

Attached copies of photos/images of your product(s)

IMPORTANT: PHOTOS WILL NOT BE RETURNED TO APPLICANTS

Primary Stallholder (Primary stallholder must be the primary seller for your products)

First Name:                                                                                  Last Name:

Associate Stallholder(s) (A maximum of 2 people may be nominated)

Associate 1: First Name:                                                            Last Name:

Business Name:

ABN:

Postal Address: Street:

Suburb: State: Postcode:

Residential Address: Street:

Suburb: State: Postcode:

Contact Details: Tel (BH): Tel (AH):

Fax: Mobile:

Email:                                                                    Web:

Driver’s Licence Number (current):  Please attach a photocopy of your driver’s licence.

Section 1: Applicant Details

TYPE OF PRODUCT: (Please tick).

Fine & Performing Arts Painting                         Shoes

Fashion – Men’s                                                     Baby Wear

Accessories  Jewellery                                          Fashion – Accessories

Furniture                                                                 Hard Furnishings /Soft Furnishings

Food                                                                         Hot Food

Health Food                                                            Gourmet Food

Snack Food                                                             Jams/Spreads

Second hand                                                           Collectibles Antiques

Services _____________________                    Sculpture

Drawing / Illustration                                           Photography

Music / CDs                                                             Printmaking

Film Making / Movies                                            Ceramic Art

Author / Books                                                        Glass Art

Jewellery                                                                  Decorative Arts & Crafts

Toys                                                                           Home Wares

Metalwork                                                                Paper / Stationary

Decorations                                                              Leatherwork

Fashion & Design Women’s Fashion                    Children’s Fashion

Shoes                                                                          Baby Wear

Beauty / Health                                                         Garden / Flowers

Other not listed

 

 

PRODUCT DESCRIPTION (PLEASE DESCRIBE IN DETAIL THE MATERIALS USED, METHODS OF MANUFACTURE, COLOURS, SIZES, ETC)

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

What is your anticipated market retail price range of your products?

Do you make/manufacture the products yourself?  Entirely / Partially / Not at all

 


If PARTIALLY / NOT AT ALL, are you directly involved in the creative process?  Yes No

 

Section 2: Product Details

Are any parts of your product made overseas?  Yes/ No

 

 

 

Declaration.

 

In submitting this Stallholder Application Form, I solemnly and sincerely declare that, to the best of my knowledge,

all of the information supplied by me is correct at the date of this Application.

 

_____________________________                                                                   ___________              ____ / ____ /20 ___

Name of Primary Stallholder (print)                                 Signature of Primary Stallholder                Date

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